Some Of The Vital Things That Your Event Planner Should Be Aware Of
If arranging an event sounds daunting, have an events company shoulder the majority of the burden for you. There are however some things you will have to tell your event management company to make sure your event goes off without a hitch. The following article will discuss some of the issues you need to talk about with an event planner well ahead of the scheduled event date.
It may seem obvious but it is important that the event management company knows what event it will be managing. For example, will it be a winter wedding, a birthday lunch, a summer evening's retirement celebration or something else? An event company will employ different methods of event planning depending on what kind of event is being planned.
Event planning can take a long time to ensure things are done right so contact the events company well ahead of the scheduled date of the event. It is a good idea to get in touch with an event management company around six months ahead of your scheduled event date as they can already be fully booked for several months from the time you contact them. An events company may require even earlier notice during summer as this is a popular time to host events.
Make sure your event planner is aware of where the event will be hosted. Determine whether the event will be an indoor one or an outdoor one. Perhaps it's in a restaurant during the summer or alternately it may be in a marquee in a field during winter, in which case aspects such as marquee heating and toilets will need to be discussed.
The events management process is a lot easier if the management company has at least an estimate of the number of guests who will be present. This number is useful when it comes to arranging seating plans, notifying caterers of how much food they have to prepare and choosing venue sites that will comfortably hold the number of guests attending. Make sure the organiser also knows if the majority of guests will be younger, older or a combination of the two. This will aid them in creating a suitable tone for an event. For example, a children's birthday party will have a very different feel to a retirement party.
Decide if you want the events company to organise car parking services for your guests, such as an attendant to supervise orderly parking. You'll need to notify the event management company if you want security before and during an event, for example to protect a marquee and the contents within it and/or to serve as bouncers in case gatecrashers appear at your event.
Within the event planning process a contingency plan should be formed to ensure all your bases are covered. For instance, the event planner should have an indoor contingency plan if it ends up raining and you had planned to have a wedding reception outside.
Other issues you will have to talk to the event company about include things like your budget, event decorations and event entertainment. An event planner should be eager to discuss your ideas and will be able to give feedback on what will and won't work based on their experience in the event planning industry.
It may seem obvious but it is important that the event management company knows what event it will be managing. For example, will it be a winter wedding, a birthday lunch, a summer evening's retirement celebration or something else? An event company will employ different methods of event planning depending on what kind of event is being planned.
Event planning can take a long time to ensure things are done right so contact the events company well ahead of the scheduled date of the event. It is a good idea to get in touch with an event management company around six months ahead of your scheduled event date as they can already be fully booked for several months from the time you contact them. An events company may require even earlier notice during summer as this is a popular time to host events.
Make sure your event planner is aware of where the event will be hosted. Determine whether the event will be an indoor one or an outdoor one. Perhaps it's in a restaurant during the summer or alternately it may be in a marquee in a field during winter, in which case aspects such as marquee heating and toilets will need to be discussed.
The events management process is a lot easier if the management company has at least an estimate of the number of guests who will be present. This number is useful when it comes to arranging seating plans, notifying caterers of how much food they have to prepare and choosing venue sites that will comfortably hold the number of guests attending. Make sure the organiser also knows if the majority of guests will be younger, older or a combination of the two. This will aid them in creating a suitable tone for an event. For example, a children's birthday party will have a very different feel to a retirement party.
Decide if you want the events company to organise car parking services for your guests, such as an attendant to supervise orderly parking. You'll need to notify the event management company if you want security before and during an event, for example to protect a marquee and the contents within it and/or to serve as bouncers in case gatecrashers appear at your event.
Within the event planning process a contingency plan should be formed to ensure all your bases are covered. For instance, the event planner should have an indoor contingency plan if it ends up raining and you had planned to have a wedding reception outside.
Other issues you will have to talk to the event company about include things like your budget, event decorations and event entertainment. An event planner should be eager to discuss your ideas and will be able to give feedback on what will and won't work based on their experience in the event planning industry.
About the Author:
MGN Events are an events management company specialist that is certain to assist your event go well. But what will an event company be aware of?
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